Privacy Policy

Privacy Policy – Mindville Spaces

Last updated: 11 January 2026

At Mindville Spaces, we respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect your information when you use our services, website, or physical spaces.

1. Information We Collect

We may collect the following types of information:

a. Personal Information

  • Full name

  • Email address

  • Phone number

  • Company name

  • Billing information

  • National ID or passport (if required for contracts or legal purposes)

b. Usage Information

  • Check-in and check-out times

  • Room bookings

  • Service usage

  • Internet usage logs (for security and legal compliance)

c. Technical Information

  • IP address

  • Browser type

  • Device information

  • Website usage data (if applicable)

2. How We Use Your Information

We use your information to:

  • Provide and manage our services

  • Process bookings and payments

  • Communicate with you

  • Improve our services

  • Maintain security and safety

  • Comply with legal obligations

  • Send important updates or offers (you can opt out anytime)

3. Data Sharing

We do not sell your personal data.

We may share your data only with:

  • Payment processors

  • IT and system providers

  • Legal or governmental authorities when required by law

  • Service partners necessary for operations

All third parties are required to respect the confidentiality of your data.

4. Data Storage & Security

We take appropriate technical and organizational measures to protect your personal data from:

  • Unauthorized access

  • Loss

  • Misuse

  • Disclosure

Your data is stored securely and accessed only by authorized personnel.

5. Data Retention

We retain your personal data only as long as necessary for:

  • Service provision

  • Legal requirements

  • Financial and accounting purposes

Once no longer needed, your data is safely deleted or anonymized.

6. Your Rights

You have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request deletion (when legally allowed)

  • Withdraw consent for marketing

  • Request a copy of your data

To exercise any of these rights, contact us at:
📧 [Insert Email]

7. Cookies (If You Have a Website)

Our website may use cookies to enhance your browsing experience and analyze traffic. You can disable cookies from your browser settings.

8. CCTV & Physical Space Monitoring

For safety and security, Mindville Spaces may use CCTV cameras in common areas. These recordings are:

  • Used only for security purposes

  • Stored securely

  • Accessed only when necessary

9. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on our website or shared via email.

10. Contact Us

If you have any questions about this Privacy Policy, please contact us:

By using our services, you agree to this Privacy Policy.

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